Work Programme

The current section highlights information on what is planned within the proposed Task 20. The proposed plan consists of activities and deliverables presented through the three main phases of the Task: starting – operating – and closing phases. The planned timeframe for Task 20 is expected to set a 3 years and 9 months period from 04.2025 to 12.2028. In addition, the proposed work of Task 20 will align with several priority areas that are set within IEA Hydro as described in Section 5.

Starting phase (I)

Timeframe: M1-M9

Activities during the starting phase of Task 20 are limited to its official establishment within IEA

Hydro and kick-off event with the experts group. It is planned to include the following activities:

• [I-A.1] Questionnaire
• [I-A.2] Administrative work
• [I-A.3] Kick-off meeting

The first activity (I-A.1) is a questionnaire listing all the potential interests and advantages in participating this task designed for IEA Hydro members around the world.

The second activity (I-A.2) is planned for any remaining administrative work and preparation of this Annex document to be presented to IEA Hydro and for approval by the Executive Committee.

The third activity (I-A.3) will be the kick-off meeting to Task 20. This event will be organized to invite participants from other IEA Hydro Tasks as well as other experts who hasn’t been involved in IEA Hydro activities before but are interested in similar activities.

The event is planned as an online meeting. During the event the details to the five goals are planned to be finalized. The meeting outcomes will also serve as an input to the content presented on the IEA Hydro website. In addition to the scientific discussions around the objectives, another action point will be added to the Agenda of the Kick-off meeting. A Task-force is planned to form from the Task participants with the aim to monitor calls and other opportunities where international collaboration is possible among any of the task participants. This task-force is planned to remain in action with reporting duty at the expert’s group meetings during the entire period of Task 20.

Operating phase (II)

Timeframe: M10 – M40

Activities during the operating phase of Task 20 consists of several types of actions. The main phase is

planned to last two years and a half with the following activities, presented not necessarily in chronological order:

• [II-A.1] Regular meetings with the experts group with reports from the Task-force
• [II-A.2] Task-force actions identifying relevant calls
• [II-A.3] Creation of five factsheets (following 5 major goals)
• [II-A.4] Organize a seminar and/or a special session at a selected international conference
• [II-A.5] Write a white paper in alignment with the five major goals

II-A.1 activity with Experts’s meeting are planned frequently throughout the Task 20 period. All the Task meetings are planned to include an agenda point for the Task-force report.

In II-A.2 the Task-force shall communicate separately in between expert meetings (II-A.1) to summarize calls and other opportunities suitable for international collaboration between the task participants. Calls and opportunities are of an interest ranging from national projects with bilateral agreements for international partners to continental calls.

The aim with II-A.3 is to create five factsheets, which intend to provide an overview with the problems – solutions associated with the Task 20 objectives (five major goals).

With activity II-A.4 the plan is to propose and organize a seminar or special session during a selected conference (at a conference, summit or ExCo meeting).

Activities II-A.5 is coordinated work to write white papers following the five main objectives of Task 20. They shall include literature review, a general overview following the objectives and report best practices from different countries.

Closing phase (III)

Timeframe: M41-M45

Activities during the following phase are planned as follows:

• [III-A.1] Creation of the Final report from Task 20
• [III-A.2] Workshop for Task participants and other IEA Hydro Task and country representatives

The first activity shall provide a handbook to address the four research topics of the five main objectives from Task 20. The document is based on the II-D.7 deliverables with an overall guideline to the reader on how to achieve best practices.

The second activity, III-A.2 will be organized as a workshop open for IEA Hydro participants. The aim of the event is to discuss the relevant topics for either Phase of Task 20 or to a new Task within IEA Hydro.